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Go backPBNav 3.9 tutorialsWorkspace tutorial

Welcome to an overview of Workspace, a convenient place to create and organize your computer work. We’ll show you how to access your software, how to add software, how to easily organize your work into folders, and how to use the valuable time management feature. To find out about a specific topic, click on it now.

You can move to a specific topic by clicking on it.

Workspace functions like your own office with software and other tools you need, right at your fingertips.

The software you use the most is already placed inside the Workspace office.

Of course you can add more software whenever you want.

As you do your work, Workspace automatically organizes it into files, according to project.

Workspace is normally displayed as a three-dimensional office.

But you can see a two dimensional view, by clicking on the view icon in the lower left corner.

You still have access to all the same files, folders and features as you do in the three-dimensional view.

In Workspace, your software is organized into categories – represented by icons.

You click on a category to see what software is in it.

To create a new category, just click on the plus sign at the bottom of the category panel. And select an icon for it.

When you select a category, its software appears on the panel to the right.

You can scroll through the list by clicking on the down arrow.

To run a software program, just double-click on it with your mouse.

If you want to add software, click on the plus sign at the top of the software panel...

...and follow the directions to choose the software, assign an icon and even give it your own name.

To modify categories or software, click on the modify icon (the wrench).

For software you use most often, you can make it even more accessible, by dragging its icon to the desktop.

Then you can select a new icon for it.

To see all the software applications you have available in Windows, click on the rocket icon.

This is a quick way to get to the software you may not use often.

Or, if you prefer, you can use the rocket to access your software each time.

In Workspace, your work is organized into files.

Each folder can represent a specific project you’re working on and can hold as many documents as you like.

As you save your work, Workspace automatically puts it into the folder you have assigned.

To open a folder or document, just double click on it with your mouse.

Drag the scroll bar to read through the contents of a folder.

Select the drive the document is on.

Then double-click on the folder the document is in or select the document if it appears.

Select it in the document list and click “add to folder”.

You can also remove a file from a folder this way.

To close a folder, click on the down arrow button.

When you want to create a new folder, click on the plus sign on the file holder and give the new folder a name.

To move a document or folder, select it and drag it to where you want it to go.

You can move a folder or a document to the floppy disk icon on the desktop.

You can delete a document or folder by dragging it to the wastebasket.

When you run out of folder slots, just drag folders to the file drawer beneath.

Workspace also includes a handy time management feature which automatically keeps track of how much time you spend on each project folder.

Just click on the clock and select how long you want the timer to keep running, after you’ve stopped typing.

You can print this time information or save it to Microsoft Excel to create a report.

If you prefer to work in Windows, you can have the best of both worlds.

Click on the Workspace button on the toolbar.

You can still have quick access to software, folders, documents and the time management feature.

We hope this has given you a better understanding of all the features of Workspace, which lets you do your work conveniently, and organize it easily. If you want to review a topic, just click on it now, or you can return to the Gallery Wall by clicking on its icon above, on the control panel.

Page added on 6th October 2005.

Copyright © 2002-2006 Marcin Wichary, unless stated otherwise.